Constitution

Constitution

Section-1 Name: Asha Social Welfare Society

Section-2 Address: Office: Sobhan Kunj East Valley, Flat-1/A, House # 10/I/1, Mirbagh, Moghbazar, Dhaka-1217 . In case of change of address of the establishment, the changed address shall be intimated to the registering authority within 1 (one) week.

Category-3 Workplace:

The work area of this organization will initially be limited to Dhaka district. Later, subject to the approval of the registration authority, this program will be expanded to the whole of Bangladesh.

Section-4 NATURE AND CHARACTERISTICS OF THE ORGANIZATION: The organization is a non-political non-profit voluntary organization for socio-economic and cultural development of aged and neglected beggars, widows, vagabonds, backward and other groups of the society. With the Registration and Regulation of Voluntary Social Welfare Institutions Ordinance No. 46 of 1961. Rehabilitative work will be done. The institution will take necessary measures to ensure the wide participation of the larger population in the development of the society through multifaceted self-reliance resource activities including socio-economic, educational, cultural development of the backward and backward groups of the society. To maintain the opportunities and facilities of the people for the purpose of social development and philanthropic activities.

SECTION-5- OBJECTIVES OF THE ORGANIZATION: The approval of the Ministry/Department concerned shall be obtained before implementing the objectives from serial no. 1 to serial no. 44 where applicable.

1. Taking programs for the development of women, children and youth.

2. To work for the welfare and sustenance of the beggars and drifters of the society.

3. To work on multifaceted cultural development.

4. To build a cultural center for better culture of every people of the society.

5. Taking self-reliance measures for the socio-economic development of every person in the society.

6. Construction of a library for the development of cultured and free thinking of people.

7. To build a social movement to ensure safe and happy life for every elderly population in the country.

8. The elders of the society are the living history of the country. According to him, elders should be involved in building a peaceful country by ensuring their dignified and dignified lives in society and family.

9. Develop close ties with senior philanthropic organizations of the country.

10. To undertake cooperative programs for the successful implementation of the programs undertaken by the State for the development of the people and to ensure the participation of the people.

11. Providing employment through feeding, health care and rehabilitation of various neglected neglected sick persons through treatment and training.

12. To undertake food, medical care and rehabilitation programs for street dwellers

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13. Creation of employment through feeding, treatment, health care and training of the vagrants.

14. To establish a beggar free society by providing food, treatment, health care and training to beggars through rehabilitation and self employment.

15. To rehabilitate the aged, widows, orphans, disabled, beggars, vagrants and drifters of the society through free treatment, health care and training.

16. To provide education, training and security to the elderly, widows, orphans, disabled, beggars, vagabonds and floating communities without guardians in the society.

17. To provide employment to rural people by setting up agriculture, fisheries, animal husbandry, poultry farms, dairy farms.

18. Establishment of welfare fund for rehabilitation of aged and homeless, floating population.

19. To develop a perfect relationship between the youth and the elders in the society.

20. Programs for longevity of senior citizens in Bangladesh like developed countries of the world.

21. Providing safe and arsenic free water.

22. Preparation of national list with biographies of long-lived senior citizens of the country.

23. Adoption of special programs for child development.

24. Undertake special programs for youth welfare.

25. Undertake special programs for the welfare of women.

26. Welfare of physically and mentally challenged persons

27. Family planning

28. To undertake cultural activities for recreation with a view to deter people from anti-social activities.

29. Social Education, Adult Education System to inculcate civic responsibility. 30. Taking up biogas production program using waste.

31. Building harmony among people.

32. To conduct research to improve the quality of formal and non-formal education and training.

33. To promote mutual harmony and amity among the people.

34. Education, training, recreation, treatment and rehabilitation programs for deprived children and adolescents.

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35. Distribution of educational materials among poor children, distribution of clothes and protection of children from social cruelty.

36. Undertake social forestry programs for social development and environment conservation and establishment of agriculture, fisheries, animal husbandry, poultry farms etc.

37. To undertake various programs for sports, physical exercise and mental recreation of the youth.

38. Any technical education, vocational education or multidisciplinary training for the public

provide

39. To undertake training and rehabilitation programs for the disabled, orphans and the elderly and philanthropic programs for the elderly.

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40. Undertake self-reliance programs for disabled, underprivileged and low-income people through multipurpose training and one-time grants from organizations.

41. Establishment of public library.

42. Establishing nurseries and undertaking plantation and social forestry programs for environmental improvement

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43. Undertake maternal and child health, nutrition, family planning, immunization and primary health programs and establish social health centres.

44. Implementation of Fundamental Human Rights.

Section-6 Category of Member/Members of Institution:-

a) Advisory Members

b) Founding member

c) Ordinary members

d) Life Member

a) Advisory Members: Persons with special qualifications and expertise and good experience in particular subjects shall be nominated as Advisory Members of the organization.

b) Founder Members: All the members who signed at the time of establishment of this organization and who took the first initiative to establish the organization shall be considered as founder/members of this organization. All the founding members shall be called members of the General Assembly.

c) Ordinary Members: Eligibility of ordinary members is determined as per clause 7 below.

will be

d) Life Members: Those eminent persons who pay a one-time payment of Rs.

Section-7 Eligibility for Membership:

Bangladeshi citizens by birth can become members of this organization under the following conditions.

a) Dedicated social workers and enthusiastic individuals can become members of this organization.

b) Minimum 18 (eighteen) years voting age.

Must be of good moral character (not convicted by court).

d) Must be of sound mind (not insane or insane).

e) Adherence to the ideals and objectives of the organization and the constitution.

f) Pay the prescribed monthly subscription and admission fee.

g) Actively perform the duties assigned by the organization.

h) Devoted to social welfare and human service.

Section-8 Cancellation of membership.

a) If any person voluntarily resigns and the same is approved by the Executive Committee.

b) In case of death or in case of being charged with moral turpitude in court.

c) In case of indulging in activities contrary to the interests and ideals of the organization.

d) If monthly subscription is not paid to a member institution for 6 consecutive months.

e) Accepting employment, salary, allowance, profit and honorarium and any kind of financial benefit from any member or member organization.

f) If he does not attend 3 consecutive meetings of the Executive Council without acceptable reason.

g) If the organization becomes dormant and inactive for 6 (six) consecutive months.

h) If the nature, conduct, attitude and activities of the members are contrary to the interests of the organization.

h) If proven insane and insane.

j) If declared insolvent by the court.

k) If convicted by a criminal court on account of mental disorder and moral turpitude.

l) If members are inactive in discharging their duties.

d) Misappropriation of funds and illegal donations.

d) Acting against the constitution and arbitrariness in the activities of the organization.

n) If the permission of the Executive Council is not obtained before making a statement on behalf of the organization in any member’s paper-magazine, meeting-committee, seminar.

(v) If the voluntary, non-political and non-profit image of the organization is tarnished.

th) If any member unconstitutionally and illegally collects subscriptions and accepts donations/contributions from the public in the name of the organization.

d) Leaving the workplace of the organization.

d) Creating obstacles in the activities of the organization by indiscriminately destroying valuable documents of the organization.

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Section-9 Rights of Members:-

a) The founding members and ordinary members of the organization shall have the right to vote and the right to express opinion on important matters of the organization shall be reserved.

b) Election of the Executive Council by the general members from among the general members

will be

c) Ordinary members shall submit or express opinions and suggestions regarding the development of the organization and the development of the society.

d) General Members shall approve the following matters:-

1) Amendments, additions and additions to the Constitution.

2) Annual Accounts Report.

3) Annual Accounts and Budget.

4) Formation of Executive Council.

5) Exercising voting rights.

Rules for Admission to Section-10 Membership:

a) Through the application form prescribed by the organization to the Chairman/General Secretary

Must apply.

b) Approval/rejection of membership application as per the proposal received in the Executive Council meeting

will be

c) The Chairman/General shall submit the messaged application to the Executive Council meeting for approval and record the same in the Membership/Membership Register for approval in the General Meeting.

d) If the name of the person applying for membership is considered as a member of the organization in the meeting of the executive council, the concerned person should be informed about the matter within 3 (three) days.

e) To become a member of the organization after receiving the application, an admission fee of Rs.500/- (Five Hundred) and a monthly subscription of Rs.100/- (One Hundred) shall be paid to the Treasurer.

Section-11 Suspension of Membership: In case of termination of membership for reasons other than B, E, J, J, T and D of Article-8 of the Constitution, notice shall be issued without termination of membership. Membership will be suspended if the concerned member does not make amends. Later a show cause notice will be issued to him. Members shall have an opportunity to defend themselves in view of the notice. After canceling the initial membership of the members of the organization, if the response of the members proves satisfactory, the membership will be reinstated as per the decision of the Executive Council.

will be

Section-12 Renewal of Membership/Re-admission:- Membership may be renewed/re-admitted by written application if dues are paid and dues are paid and there is future liability to the Constitution.

Division-13, Branch Office:

a) Composition and Structure of Branch Committee :-

According to the constitution of the organization, the branch committee can be formed with the members of the area where the branch is to be opened. The branch committee will have 5 (five) members including president, general secretary and treasurer. Branch Committees shall be authorized, controlled by the Central Committee and elected and managed by the Branch General Assembly.

b) Responsibilities, duties and facilities of the Branch:-

The activities of the branch may be suspended at any time as per the decision of the Central Committee. The branch committee will not have any responsibility or objection in this regard. The central committee will bear all the responsibility of suspending the branch committee. If the Central Committee suspends the activities of any branch, it shall inform the Registration Authority in writing within 30 (thirty) days stating the reasons for the suspension.

c) Control Procedures by Branch Central Office:-

The branches will be obliged to complete the activities given by the Central Parishad for the branches as per the budget allocated by the Central Committee.

d) Branch Committee:-

Branch Committee President and General Secretary will be considered as ex-officio members of the Central General Council.

Section-14, Organizational structure for management of organization Three:-

a) Advisory Council

b) General Assembly

c) Executive Council

a) Advisory Council: – An Advisory Council of the organization will be constituted with eminent persons having qualifications, skills and experience in a particular subject. Advisory Council members advise on important issues of the organization. The executive council of the organization may constitute an advisory council of 5 (five) members based on discussion through the executive meeting. The term of this council will be two years. The Executive Council reserves the right to dissolve the Advisory Council and form a new Advisory Council before the expiry of its term if necessary. The association will monitor.

b) General Assembly:- Consists of the founder of the General Assembly and all the members of the General Assembly. However, there shall be no upper limit on the number of members/members of the General Assembly.

c) Executive Council:- General Council consists of 07 (seven) members for 3 (three) years. Executive Council will be elected. The number of members of the Executive Council shall be 07 (seven) consisting of the following Executive Council officers.

Section-15, Structure of Executive Council:-

1) President 1 person.

2) Vice president 1 person

3) General Secretary 1 person.

4) Joint Editor . 1 person

5) Treasurer 1 person.

6) Organizing Secretary 1 person.

7) Office Secretary 1 person.

Total 7 people.

Section-16, Filling of Vacancies in the Executive Council:

If the members of the Executive Council become vacant during their term of office, the vacancy may be filled from among the members of the General Council through a general meeting. Approval of the co-opted member shall be obtained from the registering authority.

Section-17, Functions and Responsibilities of the Executive Council:-

a) The Executive Council shall perform all the management duties of the organization and coordinate and direct the activities of this organization.

b) The Executive Council in its meeting shall decide to assign any special duties or responsibilities to any member of the organization.

c) The Executive Council shall take up, implement and finance various projects of the organization.

d) Any decision of the Executive Council shall be approved by a majority of the total Executive Council members of the organization, at least 2/3 (two thirds).

e) The Executive Council shall perform the duties of supervision/supervision of the organization, maintenance of rules and regulations of the organization, appointment of membership, cancellation etc.

f) The Executive Council may legally cancel the membership of any member or accept new members. But will approve according to the decision of the General Assembly.

(g) The Executive Council shall manage all administrative functions and shall have full power to take decisions and execute all functions of the organization.

h) Prepare the annual budget of the organization and submit it to the annual general meeting for approval.

h) To take any legal decision in the interest of organization and locality and in matters of peace and order. However, approval must be given in the general meeting.

j) The Executive Council may constitute various sub-committees/sub-committees for carrying out any function.

k) Appointment of officers and employees of the organization with the approval of the registration authority.

b) Section-18, Responsibilities/Duties of the Members of the Executive Council of the Organization:-

1. The President

a) Preside over meetings of the Executive Council, Annual General Meeting or Special General Meeting or any other meeting and advise the General Secretary to convene the meeting.

b) He shall convene the meeting of the organization if necessary.

c) He shall determine the policy and management rules of the organization based on the opinion of the members if necessary.

d) Provide encouragement, assistance and advice to the officers and volunteers assigned to the organization in the work assigned.

e) He shall be a signatory to any other agency contract on behalf of the agency.

f) He shall supervise, advise and encourage the work of all departmental officers and represent the organization in any meeting/symposium/seminar. He will receive and interview any guest on behalf of the organization.

g) He shall approve the minutes of the organization.

h) He shall approve all expenditure vouchers of the organization.

j) Supervise and advise on all functions.

j) Always be active in protecting the image of the organization.

k) He may nominate any other member of the Executive Council to perform his duties in the absence of any officer.

l) President, General Secretary, Treasurer will complete the financial transactions of the bank. Note that the President’s signature is mandatory.

2. Vice President

a) He shall support the President in all his work.

b) To carry out his current duties as President.

c) To perform duties assigned by the Executive Council.

3. General Secretary

a) He shall maintain the accounts of the immovable/immovable assets of the organization and shall preserve the minutes of the Executive Council and all general meetings.

b) To prepare the report of the annual activities of the organization and present it to the general meeting with the approval of the executive council, promote and promote other activities of the organization.

c) To maintain the list of members of the organization and to inform them about the activities of the organization.

d) Maintain/arrange communication between Associates and Associates and maintain organizational documents and record minutes of meetings.

e) Call and record all meetings of the organization on the advice of the President and fix the day and date of the meeting.

f) He shall maintain the stock book for fixed/immovable assets of the organization.

g) To present the annual report of the financial and activities of the organization in the annual general meeting.

4. Joint General Secretary:

a) He shall assist the General Secretary in all his duties.

b) To perform his duties in the absence of the General Secretary.

c) To perform duties assigned by the Executive Council.

5. Treasurer

a) He shall accept all kinds of money, subscriptions and all kinds of grants, donations through the receipt book of the organization.

b) He shall keep all the financial records of the institution.

c) He will fully assist the President and General Secretary in preparing the annual budget of the organization .

d) He shall perform the duties of presenting the annual expenditure account in the Annual General Meeting and providing overall assistance to the Executive Council in preparing the budget and approving the annual budget.

e) In consultation with the President and General Secretary, keep in touch with banks and financial investment institutions on financial matters of the organization at all times.

f) Within 24 hours, the amount received should be deposited in the concerned account number of the organization and the President/General Secretary should be informed about the deposit.

6. Organizing Secretary

a) He shall be responsible for the organizational affairs of the organization.

b) To assist in the work of the President and General Secretary.

c) To perform duties assigned by the Executive Council.

7. Office Secretary

a) He shall perform the duties of office of the organization.

b) To assist in the work of the President and General Secretary.

c) To perform duties assigned by the Executive Council.

8. Social Welfare Secretary

a) He shall perform social welfare responsibilities of the organization.

b) To assist in the work of the President and General Secretary.

c) The Secretary shall perform the duties assigned by the Executive Council.

9. Education and Health Secretary

a) He shall be responsible for the educational and health affairs of the institution.

b) To assist in the work of the President and General Secretary.

c) To perform duties assigned by the Executive Council.

Section-19, Powers and Responsibilities of the General Assembly:

a) The General Assembly may take any valid decision and action in the interest of the organization and the decision taken shall be final. The executive council will consist of founder members along with ordinary members.

b) The annual general meeting shall be held within 18 (eighteen) months of the registration of this organization.

c) Persons appointed or nominated by the General Assembly of the Organization as observers may attend the Executive Council or other meetings, but shall have no voting rights.

d) To read and approve the minutes of the last general meeting.

e) Decision making by presenting all types of reports and discussions.

f) Amendment of By-laws (if any).

g) Adjournment Motions/Miscellaneous.

h) The Executive Council shall take the opinion of the General Council on any important matter of the organization.

h) The General Assembly shall perform the duty of electing the members of the Executive Council.

Section-20 Various types of meetings and meeting rules:-

a) General meeting.

b) Meeting of Executive Council.

c) Emergency meeting.

d) Special General Meeting.

e) Adjournment meeting.

a) General Meeting:-

A general meeting shall be held at least once in a year and shall be deemed to be an annual general meeting. However, general meetings can also be called for special urgent needs. The following matters will be approved in the general meeting. The general meeting shall be called on 15 (fifteen) days notice specifying the time, date and place.

1) Annual report of the organization.

2) Annual budget and accounts.

3) To nominate an auditor for the internal audit of the income and expenditure of the organization in the annual general meeting.

4) Amendment, extension or addition of clauses, sub-clauses of the constitution of the organization.

5) The resolution of the meeting in the presence of minimum 2/3 of the total members shall constitute quorum. The resolution of the majority of the members of the quorum of the full meeting shall be adopted as the decision of the meeting.

b) Meeting of Executive Council :-

1) The Executive Council shall hold at least 6 meetings in a year.

2) Notice of meeting should be issued at least 7 days in advance specifying the time, date and place. The presence of at least 2/3 of the members of the Executive Council constitutes a quorum. The resolution of the majority of the members of the quorum of the full meeting shall be adopted as the decision of the meeting.

c) Emergency Meetings: Emergency meetings may be called on 3 (three) days notice specifying the time, date and place. The presence of minimum 2/3 (two thirds) of the total members shall constitute quorum. The resolution of the majority of the members of the quorum of the full meeting shall be adopted as the decision of the meeting.

d) Special General Meeting: – General meeting may be called for any special reason within 15 (fifteen) days notice. However, no discussion and decision can be taken other than this special agenda. Notice must be given in writing as usual for special agenda purposes. The presence of a minimum of 2/3 (two thirds) of the total members shall constitute a quorum. The resolution of the meeting shall be adopted by a majority of the members of the quorum of the full meeting.

e) Inaugural Meeting:-

1) In the absence of a quorum, the general meeting of the general meeting shall be held within twenty-one (21) days from the date of the meeting. The notice must be issued within 7 (seven) days from the date of the original meeting. Decisions taken at a meeting held by a minimum of 2/3 (two thirds) of the total General Assembly members shall be considered final.

2) If the Executive Council is adjourned for lack of quorum 2 (twice) within 7 (seven) days’ notice, even if the quorum of the meeting held on 3 (three) days’ notice is not met for the third time, the adjourned meeting. It will be held with as many members as are present. The decision of the meeting will be considered final .

f) Summons meeting:-

1) President/General for any special purpose or circumstances or in accordance with the provisions of the Constitution

If the secretary does not call a meeting of the organization, then at least 2/3 (two thirds) of the total members must nominate a convener and sign the agenda or purpose of the special general meeting: The application for the meeting can be submitted to the president/general secretary of the organization.

2) The President/General Secretary shall summon all within twenty-one (21) days of receipt of summons. If the President/General Secretary does not convene the meeting within 21 (21) days of the receipt of the requisition for the meeting, then within 30 (thirty) days of the expiry of the period of 21 (21) days the general members shall convene the meeting under the leadership of a convener on 15 (fifteen) days notice. The presence of 2/3 (two thirds) of the total members can constitute a quorum. The resolution of the majority of the members of the full quorum meeting shall be adopted as the decision of the meeting. The meeting must be called at the office of the organization.

Section: 21- Collection of Funds:-

Organizations can raise funds in the following ways:

a) Admission Fee.

b) Membership Subscription.

One time membership fee.

d) One time membership grant.

e) Donation from any particular person/institution.

f) Government grants.

g) Lotteries are organized with the approval of concerned authorities to increase the income of the organization.

Section: -22-Financial Management:

a) In respect of financial transactions of the organization, a savings/current account should be opened in the name of the organization in any scheduled bank in the area or country.

b) The savings/current account of the organization shall be maintained under the joint signature of the president, general secretary and treasurer of the organization. In this case, the general secretary or the treasurer can withdraw and deposit money under the joint signature of any one of them.

c) On the advice of the President/General Secretary of the organization, the Treasurer Rs. Spending the money in hand should be approved in the next executive council meeting.

d) Fund money or accumulated fund money cannot be distributed among the members at the end of the financial year. Expenditure can only be spent on welfare, natural calamities and destitute in carrying out the ideals and objectives and programs of the organization.

e) Approval will be taken in the executive council meeting for withdrawing the necessary money of the organization before the expenditure.

f) Funds collected in the name of the organization shall not be kept under any circumstances. The collected money will be deposited in the concerned bank within 24 hours and the deposit receipt will be collected.

g) Banking policy shall be followed in all bank transactions.

Section: -23-Procedure of Selection:

Executive Council

a) Registration authority to be informed before election.

b) The Executive Council shall be elected by general membership proposal and support/show of hands method/discussion/secret ballot. Approval must be taken from the registration authority within 01 (one) month of the formation of the executive council. The selected committee will get final validity only after the approval of the registration authority.

c) The term of the Executive Council shall be in force for 03 (three) years from the date of election or nomination.

Section: -24-Election Commission:

The Election Commission will be formed through the General Assembly. If necessary, the Election Commission will be formed with 3 (three) eminent persons who will not participate in the election of the Registration Authority or who are not members of the organization. The Election Commission will be dissolved after the election. During the election period of the organization, the local social service officer will be present as election observer .

SECTION-25: PROCEDURE OF VOTING:

A person shall cast one vote per office and no proxy may be cast. Announce the election schedule 30 (thirty) days before the election. The decision taken by the Commission regarding the selection shall be considered final

Section-26 Repayment of Debt

The executive council of the organization will bear the responsibility of repaying the loans received by the organization from various banks, financial institutions and other sources.

a) Every 1 year all the income, expenditure of the organization should be audited by an audit firm approved by the government. Annual audit report to be submitted to the registering authority.

b) An internal audit committee will be constituted to audit the income and expenditure of the organization. The executive committee of the organization shall form an audit committee consisting of 3 (three) members from among the general members. The Internal Audit Committee shall audit the income and expenditure of the organization every financial year. The Executive Committee may reshuffle the members of the Internal Audit Committee as necessary.

Section-28: Recruitment of People/Manpower:

A Recruitment Board consisting of 5 (five) members will be formed by the Executive Council to recruit the required manpower for the organization’s program and project implementation projects. Recruitment circular will be published in national daily newspaper before recruitment. Job candidates will be interviewed for recruitment. Recruitment of people/manpower will be done with the approval of the registering authority. Recruits will not accept any bank draft and security.

Article- 29 Amendment of the Constitution:-

If any article of the Constitution is amended, added and changed, extended, it shall be adopted by a majority vote/support of at least 2/3 (two thirds) of the total members in the General Meeting and shall come into force. With the approval of the registration authority.

Increase in Section-30 Fund:

Any special statement/programme/event undertaken for fundraising shall require prior approval of the registering authority. A complete income-expenditure statement will be submitted to the registering authority at the end of the programme/programme.

Section-31 Obligation of Act:

Notwithstanding anything contained in the Constitution, the said organization shall be governed by Ordinance No. 46 of 1961 and in accordance with the laws prevailing in the country and with the approval of the Institutional Division.

Section-32 Dissolution of Company:

If the question of dissolution of the organization arises for any unavoidable reason, all the liabilities of the organization shall be paid by the executive council and at least 3/5 (three fifths) of the total members shall apply to the registering authority. Ordinary members. Registration authority will take further action as per order.

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